Payroll Built for the Realities of Home Care 

Payroll is one of the most time consuming and error-prone processes for home care agencies. eCaring Payroll is purpose-built to eliminate manual work, reduce costly mistakes, and ensure caregivers are paid accurately, compliantly, and on time. 

Payroll That’s Complete — Not Just Calculated 

Unlike generic systems, eCaring captures everything that belongs in payroll, so agencies don’t have to reconcile data across multiple tools. 

  • Verified visit hours 
  • Mileage between shifts 
  • Travel time 
  • Paid Time Off (PTO) 
  • Custom pay rates by service and caregiver 
  • Pay differentials and incentives 

All of it flows into a single, clean payroll file. 

Easily Track and Manage Sick and/or Vacation Time

eCaring includes a powerful PTO rules engine designed specifically for home care agencies.

Vacation & Sick Time Accruals:

  • Create custom accrual rules for vacation and sick time 
  • Accrue PTO based on hours worked 
  • Apply different rules by caregiver, role, or policy 
  • Automatically track balances with zero manual effort 

Payroll Made Easier

Mileage & Travel Time — Automatically Accounted For 

Home care payroll isn’t just hours worked. eCaring ensures caregivers are paid correctly for the time and distance spent supporting clients. 

  • Mileage between shifts automatically calculated 
  • Travel time rules engine applies agency-specific pay policies 
  • Support for paid and unpaid travel time 
  • Fully included in payroll exports 

Custom Payroll Rates 

Every agency pays differently — and eCaring handles it without complexity. 

  • Different rates by service 
  • Different rates per caregiver 
  • Automatic application during payroll processing 

Pay Differentials & Incentives 

  • Easily set up custom pay differentials 
  • Apply higher rates for: 
  • Last-minute fill-ins 
  • Weekend shifts 
  • Late-night or overnight care 
  • Incentivize caregivers to pick up critical shifts 
  • Automatically reflected in payroll exports 

Payroll Verification That Prevents Errors Before They Happen 

The real power of eCaring Payroll is our Verification Rules Engine. Before payroll is generated, eCaring verifies: 

  • All visits are approved 
  • Required documentation is complete 
  • Hours align with scheduled services 
  • Mileage and travel time are valid 
  • PTO is properly applied 
  • Pay rates and differentials are correct 

This ensures payroll is simple, accurate, and compliant — the first time. 

Simple Exports for Any Payroll System 

Whether agencies use ADP, Paychex, Paylocity, QuickBooks, or another payroll provider, eCaring makes exporting effortless. 

  • Clean, easy-to-use payroll export files 
  • No custom development required 
  • No reformatting or data cleanup 
  • Ready to upload and process immediately