Payroll Built for the Realities of Home Care
Payroll is one of the most time consuming and error-prone processes for home care agencies. eCaring Payroll is purpose-built to eliminate manual work, reduce costly mistakes, and ensure caregivers are paid accurately, compliantly, and on time.
Payroll That’s Complete — Not Just Calculated
Unlike generic systems, eCaring captures everything that belongs in payroll, so agencies don’t have to reconcile data across multiple tools.
- Verified visit hours
- Mileage between shifts
- Travel time
- Paid Time Off (PTO)
- Custom pay rates by service and caregiver
- Pay differentials and incentives
All of it flows into a single, clean payroll file.
Easily Track and Manage Sick and/or Vacation Time
eCaring includes a powerful PTO rules engine designed specifically for home care agencies.
Vacation & Sick Time Accruals:
- Create custom accrual rules for vacation and sick time
- Accrue PTO based on hours worked
- Apply different rules by caregiver, role, or policy
- Automatically track balances with zero manual effort
Payroll Made Easier
Mileage & Travel Time — Automatically Accounted For
Home care payroll isn’t just hours worked. eCaring ensures caregivers are paid correctly for the time and distance spent supporting clients.
- Mileage between shifts automatically calculated
- Travel time rules engine applies agency-specific pay policies
- Support for paid and unpaid travel time
- Fully included in payroll exports
Custom Payroll Rates
Every agency pays differently — and eCaring handles it without complexity.
- Different rates by service
- Different rates per caregiver
- Automatic application during payroll processing
Pay Differentials & Incentives
- Easily set up custom pay differentials
- Apply higher rates for:
- Last-minute fill-ins
- Weekend shifts
- Late-night or overnight care
- Incentivize caregivers to pick up critical shifts
- Automatically reflected in payroll exports
Payroll Verification That Prevents Errors Before They Happen
The real power of eCaring Payroll is our Verification Rules Engine. Before payroll is generated, eCaring verifies:
- All visits are approved
- Required documentation is complete
- Hours align with scheduled services
- Mileage and travel time are valid
- PTO is properly applied
- Pay rates and differentials are correct
This ensures payroll is simple, accurate, and compliant — the first time.
Simple Exports for Any Payroll System
Whether agencies use ADP, Paychex, Paylocity, QuickBooks, or another payroll provider, eCaring makes exporting effortless.
- Clean, easy-to-use payroll export files
- No custom development required
- No reformatting or data cleanup
- Ready to upload and process immediately
